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Submit your Session

AAG accepts all submitted sessions that adhere to the guidelines in the session types listed below. Note that all virtual sessions will take place in a zoom environment. 

To submit a session, navigate to the link in the dropdown menu above. Fill in your session details and add your call for participation if you are looking for abstracts or panelists. Proceed through the submission process and add any specialty group sponsors, your session organizers, chairs, and any non-presenting participants such as introducers, panelists, and discussants.  

Select “Save and Set Agenda”. Your session has now been added to the session gallery, but you’ll need to add any presenters (session participants with an abstract submission) to your session. To add presenters, you will need to know their abstract codes which are emailed to presenters after they submit.  

On the Agenda page, you will be able to enter the abstract code for each of your presenters. Entering the abstract code will populate the abstract below and you’ll then use the link associated with the abstract to assign it to your session. Repeat this for each of your presenters. During this process, you will be able to adjust the assigned time for your presenters. Note that your total time cannot exceed the session allotment of 80 minutes. Once you are ready to complete your session, you may select finalize my session. Note that this step is not required and once a session is finalized it will no longer be able to be edited.  

Please contact meeting@aag.org with any questions or concerns.

 

Session Types:

Virtual session organizers will be able to opt in to having the session be recorded, and available to view by registered attendees for 180 days after the Annual Meeting. In-Person session organizers will be able to indicate their interest in having their session be recorded, streamed and available to view by registered attendees.

Hybrid Paper or Panel Session 

A paper or panel session that is held in-person with both in-person and virtual presenters. Hybrid sessions can be requested by session organizers. Provide your session title, presenters and abstract codes, and/or panelists to meeting@aag.org. Our staff will work with you to update your session type and get your presenters/panelists added.

In-Person Paper Session / Virtual Paper Session

A paper session includes a series of individual presentations followed by a discussion.

  • 80-minute session, 15 minutes per presentation 
  • 4 or 5 presenters per session, with an optional discussant
  • Virtual paper sessions will take place in a Zoom meeting room

In-Person Panel Session / Virtual Panel Session

  • A panel session consists of participants examining a topic followed by questions from audience members

  • 80 minute session
  • 4-6 panelists - can include introduction and discussants
  • No formal presentations or abstracts, any abstracts submission would be sorted into the appropriate paper or poster session

In-Person Poster Session OR Virtual Poster Session

Posters are exhibited for informal browsing with opportunities for individual discussion with poster authors. 

  • 80-minute session
  • For in-person sessions, a 4' x 8' poster board (landscape-oriented only) will be supplied
  • Presenters should upload a digital file of their poster which will be visible in the session gallery before and after the meeting
  • Virtual poster sessions will take place in a Zoom meeting room and each poster presenter will have their own breakout room in which they can interact with the audience.  

In-Person Lightning Paper Session OR  Virtual Lightning Paper Session

The lightning paper session is a larger group of very short presentations summarizing research or studies in process in a particular field. It provides the audience with rapid and intensive overview of research and also allows for more in-depth discussion among presenters and the audience.

  • 80-minute session
  • 10-14 presentations per session
  • 3-5 minute presentation for each
  • 25- to 45-minute interactive roundtable discussion following presentations
  • Maximum of 10 PowerPoint slides per presentation
  • Virtual lighting paper sessions will take place in a Zoom meeting room

In-Person Guided Poster Session OR Virtual Guided Poster Session

A guided poster is a short oral summary of problem, data, method, and findings presented in poster format, followed by a one-on-one or small group discussion with interested listeners. Each presenter will post illustrations and other relevant materials on a poster board supplied by the AAG. All oral summaries will be given at the beginning of each session before participants disperse to the poster boards around the room. 

  • 80-minute session
  • 8-12 presenters per session, 3- to 5-minute presentations per participant
  • 30- to 45-minute interactive discussion following presentations
  • For in-person sessions, a 4' x 8' poster board (landscape-oriented only) will be supplied
  • Presenters should upload a digital file of their poster which will be visible in the session gallery before and after the meeting
  • Virtual guided poster sessions will take place in a Zoom meeting room

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